Current Positions

Position Objective: to direct and manage all operations and capex activities professionally and ethically through strong leadership and sound decision making. Effective performance of this position results in: high level performance of all superintendents, building staff, third party security staff, and maintenance contractors – as well as the lowest possible prices paid for vendor, supplier, and contractor service. This position oversees the training schedule of all in-house staff with the specific goal of maximum use of in-house personnel and minimal outside contractors. Reports to the Director of Property Management.

• Responsible for all supervision of building staff – including both commercial and residential properties; janitorial, cleaning, maintenance – this includes union/non union, superintendents, porters, starters, mechanics
• Responsible for all security staff supervision
• Co-manages with the Tenant Relations Manager (and directs the superintendent) the security access card/fob system
• Coordinates all training for superintendents including:
  • Online & in-house

• • Vendor presentations (plumbing, fire and life safety, etc.,)

• Directs/distributes the superintendent requirement to complete the ‘Conflict of Interest ‘form and ‘annual ethics form’
• Update Operations Manual
  • Directs superintendents to maintain and update same
• Directs purchasing and competitive bidding of supplies through approved vendors and suppliers who give the lowest unit pricing
• Analyzes proposals and cost of services on a unit cost basis whenever possible.
  • Supervise superintendent purchases cleaning products, restroom paper, tools, etc., from pre-approved vendors with unit cost agreements
• Approves weekly payroll
  • Superintendents prepare and manage electronic time sheets
• Maintains Paychex Time & Attendance On Line electronic time sheets
• Assists RedEye (IT vendor) work for building staff PCs
• Directs Workspeed and its use by the Superintendents
  • Supervise superintendents use of Workspeed to respond to tenant work requests for lease-stipulated work and above lease work requests
  • Assists lease administration and tenant relations with Tenant Charge Backs (“TCB’s”)
• Prepare annual budget for each property and explain monthly variances
• Review and approve invoices received on daily basis to facilitate payment to vendors

• Building staffing

• • Interviews and hires building staff – subject to the approval by the Director of Property Management
  • Monitors all staff issues and employees on a daily basis
  • Monitors and maintains all supplies purchased by staff for use in buildings
  • Manages uniform purchases and staff presentation

• Buildings

• Monitors and inspects electrical and plumbing issues that occur at all facilities
• Monitors and remedies tenant issues (assists leasing agent & tenant relations manager)
• Inspects all buildings for conditions that need attention
• Must fully understand all building systems at each building (electric, steam, plumbing, sprinkler/standpipe, etc
• Perform daily curb appeal inspection at each property
• Ensure that all staff are wearing approved uniforms at all times
• Monitors fire and life safety inspections of all Class E, sprinkler systems and valves and standpipe systems
• Maintains the Fire & Life Safety Plan and EAP and ensures that the property is in all compliance (works with our Compliance Manager)
• Assists in violation removal
• Inspects and ensures that all security systems (CCTV, door releases, card readers, etc) are in good working order

• Vendor Management
  • Maintains vendor relations
  • Obtains three (3) bids for work (except for emergency situations) with superintendent’s assistance
• Tasks as assigned by the Director of Property Management
• Obtains all compliance documents (tenant and vendor Certificates of Insurance) in conjunction with Compliance Manager
• Reviews all proposed tenant work and monitors it to see that it is completed correctly
• Assists with Construction team known as “Route Crew” which performs LL work.
• Handles all capex (except LL11) work & project scheduling
• Works with lease administration to ensure that lease terms are being followed
• Follows up on tenant arrears
• Assists leasing agent in renting space and keeping existing tenants satisfied
• Be responsible for multiple buildings

Ideal candidate will have:

• Minimum of five (5) years of experience
• Property management designations (i.e. CPM/RPA, etc) and desire to attain FLSD
• Supervised multiple properties at the same time
• Ability to maintain composure at all times
• Ability to work well with all kinds of personalities
• Ability to work independently
• Ability to see things through to completion
• No hesitation to say that “I do not know” but will find out the answer
• Integrity
• Initiative
• 24/7/365 availability to respond to emergencies by phone or email