Current Positions
Industry
Commercial
Salary
To $165K
Location
New York
Senior Commercial NYC Portfolio Manager
Position Objective: to direct and manage all operations and capex activities professionally and ethically through strong leadership and sound decision making. Effective performance of this position results in: high level performance of all superintendents, building staff, third party security staff, and maintenance contractors – as well as the lowest possible prices paid for vendor, supplier, and contractor service. This position oversees the training schedule of all in-house staff with the specific goal of maximum use of in-house personnel and minimal outside contractors. Reports to the Director of Property Management.
- Responsible for all supervision of building staff – including both commercial and residential properties; janitorial, cleaning, maintenance – this includes union/non union, superintendents, porters, starters, mechanics
- Responsible for all security staff supervision
- Co-manages with the Tenant Relations Manager (and directs the superintendent) the security access card/fob system
- Coordinates all training for superintendents including:
- Online & in-house
-
- Vendor presentations (plumbing, fire and life safety, etc.,)
- Directs/distributes the superintendent requirement to complete the ‘Conflict of Interest ‘form and ‘annual ethics form’
- Update Operations Manual
- Directs superintendents to maintain and update same
- Directs purchasing and competitive bidding of supplies through approved vendors and suppliers who give the lowest unit pricing
- Analyzes proposals and cost of services on a unit cost basis whenever possible.
- Supervise superintendent purchases cleaning products, restroom paper, tools, etc., from pre-approved vendors with unit cost agreements
- Approves weekly payroll
- Superintendents prepare and manage electronic time sheets
- Maintains Paychex Time & Attendance On Line electronic time sheets
- Assists RedEye (IT vendor) work for building staff PCs
- Directs Workspeed and its use by the Superintendents
- Supervise superintendents use of Workspeed to respond to tenant work requests for lease-stipulated work and above lease work requests
- Assists lease administration and tenant relations with Tenant Charge Backs (“TCB’s”)
- Prepare annual budget for each property and explain monthly variances
- Review and approve invoices received on daily basis to facilitate payment to vendors
- Building staffing
-
- Interviews and hires building staff – subject to the approval by the Director of Property Management
- Monitors all staff issues and employees on a daily basis
- Monitors and maintains all supplies purchased by staff for use in buildings
- Manages uniform purchases and staff presentation
- Buildings
- Monitors and inspects electrical and plumbing issues that occur at all facilities
- Monitors and remedies tenant issues (assists leasing agent & tenant relations manager)
- Inspects all buildings for conditions that need attention
- Must fully understand all building systems at each building (electric, steam, plumbing, sprinkler/standpipe, etc
- Perform daily curb appeal inspection at each property
- Ensure that all staff are wearing approved uniforms at all times
- Monitors fire and life safety inspections of all Class E, sprinkler systems and valves and standpipe systems
- Maintains the Fire & Life Safety Plan and EAP and ensures that the property is in all compliance (works with our Compliance Manager)
- Assists in violation removal
- Inspects and ensures that all security systems (CCTV, door releases, card readers, etc) are in good working order
- Vendor Management
- Maintains vendor relations
- Obtains three (3) bids for work (except for emergency situations) with superintendent’s assistance
- Tasks as assigned by the Director of Property Management
- Obtains all compliance documents (tenant and vendor Certificates of Insurance) in conjunction with Compliance Manager
- Reviews all proposed tenant work and monitors it to see that it is completed correctly
- Assists with Construction team known as “Route Crew” which performs LL work.
- Handles all capex (except LL11) work & project scheduling
- Works with lease administration to ensure that lease terms are being followed
- Follows up on tenant arrears
- Assists leasing agent in renting space and keeping existing tenants satisfied
- Be responsible for multiple buildings
Ideal candidate will have:
- Minimum of five (5) years of experience
- Property management designations (i.e. CPM/RPA, etc) and desire to attain FLSD
- Supervised multiple properties at the same time
- Ability to maintain composure at all times
- Ability to work well with all kinds of personalities
- Ability to work independently
- Ability to see things through to completion
- No hesitation to say that “I do not know” but will find out the answer
- Integrity
- Initiative
- 24/7/365 availability to respond to emergencies by phone or email
Only qualified candidates will be considered.
Please submit Resume in A WORD DOCUMENT info@macinnisward.com
Please let us know if you are available on Skype and or FaceTime.
Please no phone calls.