Current Positions

Provide supervision and monitoring for all daily property operations including contract administration, building staffing & tenant relations. This position will require a candidate to assist in the preparation of the financial budgets for operating and capital expenses, variance reporting and the preventive maintenance and preservation of the mechanical infra-structure and common elements of the property. The candidate must have a basic knowledge of all aspects of property operations & construction; highly ethical, innovative & motivated. He/She shall demonstrate their ability and experience to understand contracts, deal with staff issues, read, review and comment on architectural/engineering plans and leases and provide guidance to the field staff. This position reports to the Property Manager.

Essential Duties and Responsibilities

• Must be able to understand Management’s goals for the property and proactively assist the team to meet these goals.
• Must review too understand the building operating plan and help organize a plan to achieve the milestones set in place by the approved annual building business plan.
• Supervise and assist with the operations of properties and  ensure building presentation and operations are maintained according to required standards and procedures
• Excellent administration, coordination and customer service skills. Maintain communication and availability to all staff levels.
• Help manage the process and procedures associated with the company operating procedures and protocols.
• Have a good working knowledge for using a computer and related software (word processing, spreadsheets, etc.).
• Maintain an open line of communication with the property manager and building corporate management team.
• Ability to handle multiple projects and assignments, analyze facts & exercise sound judgment when arriving at conclusions.
• Participate in the development and review of all property operating reports required. Also, participate in the presentation of the monthly, quarterly and annual reports as may be required.
• Assure that accurate records for the status of various projects, tenant requests, preventive & general maintenance; tenant insurance certificates (proper coverage and limits per lease) & any other data required that can have a consequence against property operations.
• Must have the ability to communicate clearly and persuasively at all operating levels, and with vendors and contractors, for both positive and negative situations.
• Write clearly and informatively with the ability to change writing style to meet the needs of various situations.
• Must have good problem solving & analytical skills
• Perform quality control inspection of tenanted spaces, general building presentation & owner related projects.
• Have a basic understanding of financial reports.
• Maintain the necessary checks and balances for consistency that staff is following mandated procedures, including the processing of purchase orders, sundry charges and tenant requests & notices.
• Ability to enforce and have a general understanding of various Federal, State and NYC Codes and regulations involving building operations & construction/capital projects.
• Perform quality control inspection of tenanted spaces, general building presentation & owner related projects.
• Performs other duties as directed.

Skills/Experience/Education:

• Bachelor’s/Master’s Degree with related experience
• Minimum of 3 years in a similar work environment handling “class A” real estate.
• Highly Motivated and a self-starter with leadership qualities.
• Demonstrated success in the administration of various service contracts.
• Strong organizational & excellent communication skills (written & oral)
• Proficient in MS Word, Excel, E-Mail, budgeting software, Yardi & Yardi Procure to Pay (P2P)
• Customer service mentality and able to work in a team environment.
• Ability to work independently with minimum supervision
• Flexible to handle changing priorities and projects
• Ability to prioritize workload with attention to detail and willingness to complete projects in a timely and efficient manner.