Current Positions

Industry
Commercial

Salary
To $105K

Location
New York

Assistant Property Manager

Our Client is one of the leading owners, developers, operators, and managers of first-class real estate in the world, having managed a portfolio of assets since its inception of over 123 million square feet across the United States, Europe, Latin America and Asia. They are looking for an Assistant Property Manger.

RESPONSIBILITIES: 

  • Work closely with the property manager to maintain, enhance, and create value for the asset during the investment cycle.
  • Actively manage the relationships with vendor community and tenants, and management as necessary to ensure the assets achieve maximum value.
  • Work closely with third-party service providers to ensure that assets are managed to yield optimal returns.
  • Be familiar with and assist the property manager with reporting on performance, budget variances, tenant arrears, tenant retention efforts, significant changes in the market and property conditions in general.
  • Assist with the process of preparing property business plans, operating and capital budgets and updating or re-forecasting same as necessary.
  • Assist with analysis and monitoring of capital improvement and renovation programs, as required, for property maintenance, competitive positioning, or market repositioning.
  • Follow contractual guidelines for managing the asset as prescribed in the management and leasing agreements.
  • Assist with building operations and manage staff.
  • Determine specific service contract requirements, develop scope of work, solicit bids, evaluate proposals and monitor contract performance for all service vendors.
  • Periodically review performance specifications and pricing for all existing building contracts.
  • Oversee nightly and weekend access memo reports to control all work in building.
  • Assist with coordination of capital and building projects with appropriate staff and vendors.
  • Manage day to day problem-solving and deal with building issues as they arise.
  • Evaluate current operations and implement necessary changes
  • Work with leasing on any necessary items.
  • Work with building staff on updating and streamlining policies and procedures.
  • Responsible for maintaining tenant relations and ensuring tenant satisfaction.
  • Day to day contact, issue resolution, and general dealing with tenant representatives.
  • Oversee and plan tenant relations program, including individual and building-wide events.
  • Work to create and regularly update tenant handbook, design criteria and emergency procedures.
  • Work to create necessary forms and systems for additional tenant services and work order billing.
  • Coordinate all tenant move-ins and move-outs with building staff, tenants and vendors.
  • Assist with review of plans and coordinate tenant improvement projects according to SOPs and building standards.
  • Draft correspondence to tenants regarding building issues and events.
  • Assist with financial management for property.
  • Budget research and preparation in coordination with building staff and accounting.
  • Oversee accounts payable and accounts receivable for the property, focusing on purchasing controls, contracts, approving bills, reviewing tenant miscellaneous charges and monthly accruals.
  • Oversee tenant collection efforts, update reports in MRI.
  • Research significant monthly variances, and prepare necessary reports.
  • Assist in the quarterly reforecast and detailed variance reporting.
  • Assist PM in monthly reporting, as necessary.

QUALIFICATIONS:

  • Bachelor’s degree required
  • 3 – 5 years’ of work experience
  • Construction experience preferred
  • Prior experience in a property management capacity
  • Financial experience, including costs, budgets, executing contracts, service contracts, arrears.
  • Knowledge of the budgetary process as it relates to operating and capital expenditure budgets.

 

Only qualified candidates will be considered.
Please submit Resume in A WORD DOCUMENT info@macinnisward.com
Please let us know if you are available on Skype and or FaceTime.
Please no phone calls.